HRIS Software Cost / 2026 edition / re-verified 2026-06-20
HRIS software cost in 2026
In 2026, HRIS software cost sits at $6-$22 PEPM for vendors with published list pricing (Gusto, Paychex Flex, Paycor, Zoho People, Deel HR, Remote HR, Oyster HR, Justworks)[1]and $10-$45 PEPM for quote-only mid-market and enterprise vendors (Rippling, BambooHR, HiBob, Paylocity, Paycom, Workday, UKG, ADP). A 100-employee company should budget $14K-$54K in Year 1 including implementation, with a + 12% annual uplift baked into most multi-year contracts[2]. Every figure below is sourced to the vendor's pricing page or, where the vendor refuses to publish, to a buying-committee band with explicit disclosure.
The ledger
Drag the headcount slider. Toggle modules. Switch vendors. Every cell updates against the same SSOT dataset. No submit button. The defaults reflect a 100-employee SaaS on Rippling + Payroll + ATS + Performance.
| Line item | Year 1 | Year 2 | Year 3 |
|---|---|---|---|
| Effective PEPM (base + modules) | $27.00 | $30.24 | $33.87 |
| Monthly platform / base fee | $0.00 | $0.00 | $0.00 |
| Annual subscription (100 x 12 mo) | $32,400 | $36,288 | $40,643 |
| One-time implementation (midpoint) | $7,750 | 0 | 0 |
| Renewal uplift + 12% | baseline | $3,888 | $8,243 |
| Year total | $40,150 | $36,288 | $40,643 |
3-year TCO
$117,081
3-year PEPM equivalent
$32.52
Provenance
buying-committee estimate
3-year TCO side-by-side
| Vendor | Eff. Y1 PEPM | Y1 total | 3-year TCO | 3-yr PEPM eq. |
|---|---|---|---|---|
| Rippling | $27.00 | $40,150 | $117,081 | $32.52 |
| BambooHR | $23.00 | $29,850 | $95,383 | $26.50 |
| Gusto | $25.00 | $30,588 | $102,996 | $28.61 |
| HiBob | $27.00 | $37,150 | $114,081 | $31.69 |
| Paylocity | $29.00 | $43,800 | $126,429 | $35.12 |
21 vendors, indexed
Rippling
PEPM band (low / mid / high)
$8.00 / $14.00 / $22.00
quote-only
BambooHR
PEPM band (low / mid / high)
$6.00 / $10.00 / $18.00
quote-only
Gusto
PEPM band (low / mid / high)
$6.00 / $12.00 / $22.00
published
Deel
PEPM band (low / mid / high)
$0.00 / $4.00 / $12.00
published
HiBob
PEPM band (low / mid / high)
$10.00 / $14.00 / $25.00
quote-only
Paylocity
PEPM band (low / mid / high)
$8.00 / $16.00 / $28.00
quote-only
Paycom
PEPM band (low / mid / high)
$10.00 / $18.00 / $30.00
quote-only
Workday HCM
PEPM band (low / mid / high)
$25.00 / $35.00 / $45.00
quote-only
ADP Workforce Now
PEPM band (low / mid / high)
$10.00 / $18.00 / $28.00
quote-only
UKG Pro
PEPM band (low / mid / high)
$20.00 / $30.00 / $40.00
quote-only
Namely
PEPM band (low / mid / high)
$12.00 / $18.00 / $30.00
quote-only
Sapling (Kallidus)
PEPM band (low / mid / high)
$4.00 / $8.00 / $14.00
quote-only
TriNet Zenefits
PEPM band (low / mid / high)
$8.00 / $21.00 / $33.00
quote-only
Justworks
PEPM band (low / mid / high)
$59.00 / $84.00 / $109.00
published
Paychex Flex
PEPM band (low / mid / high)
$5.00 / $12.00 / $22.00
published
Paycor
PEPM band (low / mid / high)
$5.00 / $14.00 / $28.00
published
Insperity
PEPM band (low / mid / high)
$110.00 / $140.00 / $180.00
quote-only
Oyster HR
PEPM band (low / mid / high)
$0.00 / $4.00 / $10.00
published
Remote.com
PEPM band (low / mid / high)
$0.00 / $4.00 / $10.00
published
Zoho People
PEPM band (low / mid / high)
$1.50 / $5.00 / $10.00
published
Line items, drilled down
- PEPM benchmark across all 21 vendors
- Implementation fees, by vendor
- The 12% annual renewal uplift
- API and per-connector fees (Merge.dev, Finch)
- The SSO upgrade tax
- Data migration cost (Gusto / Justworks / BambooHR)
By headcount
Receipts and method
Every PEPM figure on hriscost.com carries a [3] superscript that links back to the vendor pricing page we captured it from. The full source set lives at /sourceswith the capture date for every URL. Diffs between captures are logged at /changelog. The method we used to derive quote-only bands lives at /methodology.